• Preparing for Your Trip

    Table of Contents

    Purchasing your Plane Ticket

    Buying a plane ticket

    While some participants prefer buying tickets before their visa interviews, many students choose to buy them before the visa interview. However, the determining factor for when to buy the ticket largely depends on your budget.

    Typically, plane tickets are purchased after students participate in the visa interview and receive approval. The crucial next step for students with approved visas is to promptly secure their plane tickets because delaying the purchase can increase the costs. Depending on the student’s preference, it is also possible to buy tickets before the visa interview, and doing so earlier may offer cost advantages.

    Every Work and Travel student is required to purchase a round-trip plane ticket. Ticket prices vary between $600 and $1200 on average, influenced significantly by factors such as departure city, destination, layovers, dates, and times.

    Choosing the right agency when buying a plane ticket is crucial based on your budget. Some companies offer discounted prices, while others may not provide any discounts. Additionally, the company’s reputation and reliability should be researched.

    The United States has thousands of airports and every part of the country is served by airlines. Airlines operate just as they do all over the world. Book early to get the best fares. Here are some of the most commonly used sites:

    Also, when planning your summer work and travel experience in the United States, it’s important to remember that not all airports are conveniently located near your final destination. Depending on where you’ll be working or studying, you might need to explore additional travel options upon arrival. These options can include domestic flights, buses, trains, or even car rentals to ensure you reach your intended location. Make sure to research and plan your journey ahead of time to make your transition as smooth as possible.

    What to bring with you

    What to Bring With You

    Passport, DS-2019 and J-1 Visa: The three most important things to bring with you to the airport are your passport, DS-2019 and J-1 Visa. You will not be able to get into the United States without these. You should carry these documents with you—not in your checked luggage—and you should also have a copy of each item with you.

    You will receive a few forms during your flight to complete by the time you arrive, including your I-94 (Arrival-Departure Record) and your Form CF-6059 (Customs Declaration Form). Once off the plane, you will immediately go to Customs and Border Protection (CBP) to gain admission to the U.S. You will tell the CBP officer you are a J-1 Exchange Visitor when you present the following documents: valid passport including your J-1 visa, DS-2019 form, I-94 and CF-6059. You may also be fingerprinted and photographed at this time.

    When CBP’s inspection is complete the officer will stamp your DS-2019 form as well as stamp the bottom portion of your I-94 and staple it to your passport. For up-to-date information on clearing Customs, please visit the Customs and Boarder Protection site.

    Clothing and Essentials

    Remember that you will have to carry everything that you bring with you, so think about your packing list! You also might want to buy things in the United States – so it is best to bring the essentials and leave extra space for your purchases! Most airlines will allow you to check two bags and carry-on one small bag, but make sure to check your airline’s website for their regulations regarding numbers of bags and weight and measurement requirements. Some U.S. airlines now charge a fee for checked baggage, so pack light and smart! We also recommend packing a change of clothes in your carry-on luggage, in case your luggage is temporarily lost.

    In addition to your standard clothing, toiletries, and what is on your Placement Agreement, some ideas of what you should bring include:

    • Electronics and Chargers: Bring necessary electronic devices such as your smartphone, laptop, or tablet, along with their chargers and adapters if traveling from a different country with different plug types.
    • О Rain jacket or poncho
    • An outfit for nice occasions
    • A gift from your home country (for new friends or host organizations)
    • Prescription medication (if applicable)
    • Glasses or extra contact lenses (if applicable)
    • Luggage lock and key
    • A secure wallet or purse to hold your important papers and money while traveling
    • Money – As one of our sponsorship conditions, you are required to have access to $1000 when you arrive in the United States to help you live and in case of an emergency. We recommend having this in the form of credit or debit cards.
    • Pack all important documents in your carry-on bag. Pack copies in your checked luggage.
    • Bring a change of clothes and anything else you might need in your carry-on bag in case your checked luggage is delayed.
    • Before you travel, always check with your airline about luggage restrictions.
    • All prescription drugs should be clearly marked and accompanied by a prescription from your doctor. Bring any prescriptions in your carry-on luggage.
    • Do not bring articles made from protected species or perishable foods such as cheese, fruit, or nuts.
    • Do not bring valuables.
    • Driver’s license or an international driving permit (if you have one).

    Here is some packing tips that could help you get the best out of your language:

    What to Do When You Get to the Airport

    What to Do When You Get to the Airport

    When you first arrive at the airport you should check into your airline and receive your flight ticket. At the same time you should also check your baggage, if necessary. You will then move on to security. As you come up to security you will need to place all of the items with you on the conveyor belt. Small items should be placed in bins. If you are bringing a laptop with you, you will need to take it out and place it into a bin of its own. Each traveler must remove their quart-sized plastic, zip-top bag of liquids from their carry-on and place it in a bin or on the conveyor belt for X-ray screening. X-raying separately will allow security officers to more easily examine the declared items.

    You will also need to remove your shoes, belts, watches, coats or sweaters and place them into a bin as well. As your items are being checked you will go through a metal detector or a body scanner to check what you may have on your body. This requires you to step into an open machine and raise your arms while the machine scans your body. The process is very quick.

    If you have a layover to change flights once you have entered the U.S. from abroad, you should remember that you typically need to receive and re-check your baggage before your next flight.

    Must know Before Traveling and Arriving in the U.S.

    Essential Tips for J-1 SWT Students Before Arriving in the USA

    Embarking on a J-1 Work and Travel program in the USA is an exciting adventure, but preparation is key to ensuring a smooth transition. Here are some vital tips to consider before you arrive:

    1. Visa and Documentation:

    • Ensure you have all necessary documents, including your J-1 visa, DS-2019 form, passport, and any supporting documents.
    • Keep these documents easily accessible during your journey and upon arrival in the USA.

    2. Understanding Airport Procedures:

    • Familiarize yourself with airport procedures and regulations, especially if it is your first time traveling internationally.
    • Be aware of security checks, customs procedures, and baggage claim processes to expedite your journey.

    3. Flight Transit Tips:

    • Check Flight Details Thoroughly: Verify your flight details including departure times, gate numbers, and any potential changes before heading to the airport. Stay updated with any notifications from your airline.
    • Arrive Early: Arrive at the airport well in advance to allow time for check-in, security checks, and potential delays. Aim to be at the airport at least two to three hours before your scheduled departure time.
    • Pack Wisely: Pack your carry-on luggage strategically with essentials such as travel documents, medications, a change of clothes, and valuables. Ensure liquids adhere to the airline’s regulations and keep electronics easily accessible for security screening.
    • Stay Connected: Keep your phone charged and stay connected to airport Wi-Fi or mobile data to receive updates about your flight status, gate changes, or any delays.
    • Stay Hydrated and Rested: Stay hydrated during your flight by drinking plenty of water and avoid excessive caffeine or alcohol intake. Try to get some rest on long-haul flights to combat jet lag upon arrival.
    • Stay Organized: Keep your travel documents, boarding pass, and passport in a secure and easily accessible location throughout your journey. Utilize travel organizers or digital apps to keep important information organized.

    4. Accommodation and Living Arrangements:

    • Arrange accommodation prior to your arrival in the USA, whether it is through your program or independently.
    • Research the area where you will be living to familiarize yourself with local amenities and transportation options.

    5. Finances and Budgeting:

    • Create a budget for your expenses during your stay in the USA, including accommodation, food, transportation, and leisure activities for 2 weeks.
    • Familiarize yourself with the currency exchange rate and banking options available in the USA.

    6. Health and Safety Precautions:

    • Obtain health insurance coverage that meets the requirements of your J-1 visa program.
    • Familiarize yourself with emergency contact information and healthcare facilities in your area.
    • Adhere to safety guidelines and regulations to ensure your well-being during your stay in the USA.

    7. Networking and Social Integration:

    • Take advantage of networking opportunities to meet fellow J-1 participants and locals.
    • Join social groups or clubs to connect with like-minded individuals and explore cultural activities together.

    By considering these essential tips before your arrival in the USA, you can enhance your J-1 Work and Travel experience and make the most of your time abroad. Safe travels and best wishes for a memorable journey!

    Cultural Shock Preparation and the American way of life

    • Society: American people are friendly, respectful, direct, flexible and informal.
    • Familiarize yourself with common phrases and expressions to ease communication with locals.
    • Be open-minded and respectful of cultural differences you may encounter during your stay in the USA.
    • Privacy: Physical contact and nudity is frowned upon and please bear in mind that respecting the other’s personal space is commonly understood in the United States as a proper social etiquette.
    • Prepare for Diversity:The USA is a melting pot of cultures, languages, and traditions. Be prepared to encounter a diverse range of people and experiences, and celebrate the richness of cultural diversity.
    • Communication: Communication with others is an efficient way of reducing unpredictability. You must ask questions whenever you think it is necessary but respect the privacy of others. Being considerate is always appreciated and therefore if you receive help, writing “thank you” notes or simply saying “thank you” will make those around you feel appreciated.
    • Seek Support: Do not hesitate to reach out to program coordinators, fellow participants, or local resources for support and guidance if you are experiencing culture shock. Sharing experiences and seeking advice can help alleviate feelings of isolation or disorientation.
    Applying for the J-1 SWT Program
    Preparing for Your Trip
    Arriving And Settling In
    Living In The U.S.A
    Exploring and Enjoying the U.S.A
    Homeward Bound